Job Description

Tooling Intelligence is seeking a proactive and detail-oriented Administration Assistant to provide personal assistant and administrative support to the Managing Director. In addition, the successful candidate will handle accounts receivable responsibilities, including following up with customers on outstanding invoices.

Key Responsibilities

PA & Administrative Support:

• Assist the Managing Director with daily administrative tasks, including managing emails, calendars, and appointments.
• Prepare and format documents, reports, and presentations.
• Coordinate meetings, take minutes, and follow up on action points.
• Manage travel arrangements and itineraries when required.
• Handle confidential and sensitive information with discretion.

Accounts Receivable Duties:

• Manage the invoicing process, ensuring all invoices are accurate and sent to clients promptly.
• Follow up with clients regarding outstanding payments and overdue invoices.
• Maintain detailed records of all communications and payment arrangements with clients.
• Reconcile customer accounts and resolve any discrepancies or disputes.

General Accounts Support:

• Assist in maintaining accurate financial records using Xero accounting software.
• Assist with bank reconciliations, supplier payments, and other day-to-day financial transactions.
• Collaborate with the finance team to ensure smooth end-of-month and year-end processes.
• Provide general administrative support to the accounts department as required.